10 Tips For A Successful Corporate Party

If you’re a working professional, you would have attended many corporate parties, especially if you’re higher up in the chain of command

While corporate parties always make for fun evenings where you can network with your peers and industry leaders while sampling some delicious food and beverages, when it comes to organising a corporate party in Pune or any other city for that matter, you’ve definitely got a task at hand.

Here are 10 handy tips that will ensure that your corporate party is a success:

  • Always budget for extra

Presenting a large budget for a corporate party to senior management isn’t something any professional looks forward to doing. While this may raise eyebrows and lead to an extra round of questioning, it’s better than presenting a tight budget and then having to go back to your seniors to ask for more money as your expenses are more than you’d accounted for. Once you’ve calculated the costs for the event, keep a small contingency fund that you can reach into for emergencies or unforeseen scenarios. If any money is left over, you can always allocate it to your next event.

  • Choose a theme and stick to it

When you say ‘theme’, many people immediately think of fancy dress parties. But in reality, a theme could be as simple as a colour or a certain culture. To make your party interesting, inform your guests about the theme in the invite so that they can come dressed accordingly. Also, coordinate elements like the décor and refreshments to match your chosen theme. A good example of this done well is a corporate party in Pune that had a Mexican theme – Attendees were given Mexican fedoras on arrival and the cocktails and appetisers were all original Mexican recipes.

  • Hire a party planner

While many of us prefer to handle things ourselves, when it comes to corporate parties, you should leave the planning and the executing to an expert. This way, you will be stress free and actually be able to enjoy the occasion rather than running around helter-skelter on the day.

  • Choose the right vendors

Consult your event planner on the vendors you need to hire for the event and make them go through a screening process before you hire anyone. At the very least, you will need a catering service and a photographer, but most events these days also opt for live entertainment like jazz musicians and stand-up comedians.

  • Use technology to your advantage

Given the widespread use of technology in various aspects of our lives these days, many corporate parties in Pune and other big cities in India are leveraging technology to send out invites, as well as event updates and reminders. Sending invites online not helps you save time and money, but also portrays you as an eco-friendly brand. Hire a freelance graphic designer to make you an invite that will have the RSVPs rolling in!

  • Get your team involved

Once you have the go-ahead for the event from senior management, get your team involved in the planning process right from the start. You’ll not only have more creative ideas flowing in, but also have a more motivated team at the end of it. Remember to delegate responsibilities as this will reduce your burden and encourage your team members as they will feel empowered.

  • Location, location, location!

Last but not the least, where you have your corporate party will greatly determine the success of your event. For example, corporate parties in Pune are likely to see a higher turnout if they’re held within city limits. If you do decide to host your event on the outskirts of the city, make sure you offer your invitees the option of transportation to and from the venue.

Use these tips as a checklist while planning your party and you’re sure to make the event a successful one.

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