How Does Automated Data Entry Software Work?

Automated data entry processes help streamline your organisation's tasks and maximise your data entry efforts. Here's a breakdown of how automated data entry software operates and how it benefits businesses.

How does automated data entry software function?

The main objectives of automated data entry software are to create and submit electronic forms and classify and extract data. Unlike paper, electronic forms streamline data entry processes. Instead of rummaging through a mountain of paperwork, you can save time with instant access to data. On top of that, you can access all the data on various devices, from PCs to smartphones. This feature makes automated data entry software more accessible to employees working remotely. A business can operate more efficiently with faster access to data amidst varied working conditions.

What is the process of automated data entry?

A fully automated data entry process consists of the following steps:

1. Adding a new data source

Organisations acquire raw unstructured data through various sources like images and documents. The first step is to upload these data sources to the automated data entry software.

2. Pre-processing the uploaded files

For automated data entry software to do its work smoothly, it converts documents into machine-readable formats. State-of-the-art AI, OCR, and ML processes let algorithms "read and understand" documents.

3. Recognising and extracting insightful data

Advanced automated data entry software detects and extracts the most useful data in record time. The software's algorithm is programmable to determine specific fields and capture valuable data.

4. Verifying the extracted data

This optional step entails validating the data through manual or semi-automated verification. The extracted data is double-checked for accuracy and enhanced where needed.

5. Sharing the extracted data

The last process of automated data entry software is sending the extracted data to its proper destination. The extracted data becomes structured data that can is transferrable to ERP software for convenience.

What are the benefits of using automated data entry software?

Increased accuracy rate

When you install intuitive automated data entry software, fewer human errors occur. Data entry automation leaves little to no space for error. There's no need to worry about unstructured data and typos during the processing and extraction.

Cut costs

You can save money on expensive human resources with automated data entry software. You can leave the high-calibre and high-priority tasks to your skilled employees and let the machine work its data entry magic. Automated data entry software lessens the number of workers and resources needed in the department.

Save valuable time

For every organisation, time is money. Automated data entry software processes and extracts data faster than manual data entry. The speedy and accurate data extraction process will save your business time and ensure that every minute is productive. Mastering automated data entry software can reduce the need for employees to do menial and repetitive tasks. Another crucial component when choosing a program is testing whether it works seamlessly within your organisation. An intuitive data extraction system allows employees to focus on high-priority projects requiring more time and effort.