Has E-bidding Reduced Malpractices In The Tendering Process?

E-procurement has been the most talked about subject in town lately. Keeping in mind all the uncountable malpractices revolving around the traditional bidding/tendering processes, E-bidding as a robust tracking model had to come into play.  Various complaints have been filed resulting in e-bidding staying afloat and ubiquitous these days.

What is E-bidding?

E-bidding is nothing but an “electronic bidding system” that is an electronic bidding event (without awarding commitment) according to defined negotiation rules (eAgreement). A buyer and two or more suppliers take part in this online event.

Why is E-bidding gaining importance?

E-bidding was introduced as an effort to plug loopholes in the government tendering process which has curbed the irregularities by officials & misconduct by contractors who physically prevent others from participating in the bidding. Corrupt officials traditionally would outright reject/terminate bids on the account of insufficient documents which are misplaced by them deliberately. The influential and unethical officers involved in the bidding process use muscle power to keep other bidders off the tendering process. 

Some feathers in the basket of E-bidding:

1. Transparency: Transparency is the most critical ingredient that has smoothened the process of tendering which was completely off-the-table traditionally. The online tendering process encourages robust tracking online which fills loopholes for errors and malpractices. 
2. No man-to-man contact: Without a doubt, E-tendering/E-bidding has eliminated man-to-man physical contact which has its own pros and cons. In the online bidding world, you as a tenderer are not aware who the evaluators are, avoiding the scope of malpractices that arise.
3. More responsible users: Now that each and every online click and action is tracked the evaluators and tenderers/bidders have become more cautious and strict with their processes to avoid rejection. Additionally, tender staff have become more responsible and liable for errors from their end, unlike traditionally. 
4. Increased process efficiency: With E-bidding and E-tendering being online an evaluator is responsible to give not only valid but also providing proof as reasons for rejecting a bid. Also, the online forum allows the bidder to see comments like missing documents and gives scope of correction within a specific time frame. This makes the process efficient, timely and in turn, boosts the tender evaluator’s performance.

The transition from old procurement and bidding processes to the newly embraced E-procurement/E-bidding/E-tendering modules can reap unnumberable benefits. They not only open doors online making it accessible and available at all times but also have helped in overcoming many hurdles of the manual tendering process. As a tender/E-tender enthusiast, you should also be well-read about the guidelines you must follow for the E-procurement solution tendering process. 

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